OSCEdays BoST – To Do List
This is an invitation to create a clear list of jobs.
We were talking about the future BoST and clear roles and responsibilities in it. With OSCEdays phase 2 now starting OSCEdays is an ongoing platform for everyone to use in the world. This comes with ongoing jobs and responsibilities for maintenance & facilitation.
I propose a general To-Do-List. The list will help us to understand the project better (what is to do) and assign responsibilities. The To-Do-List could have jobs with clear job-descriptions. So each of us can take a job or two and knows what is to do.
The jobs itself are up for debate – I guess they depend a bit on what someone wants to do. Find below first sketches for jobs.
I think each job should come up with an own way to document how work is done. So others can plug in and take over. I suggest that for each job from the list the person doing it creates a new topic about it. The To-Do-List links to all topics making the To-Do-List one of the major organizing documents structuring our work and show what needs to be done to collaborators.
Probably a job should be assigned officially to one or two persons – that have a certain responsibility for it. But everyone can ask others for help all the time and build teams of course.
We said, that signing up for BoST asks for 2 to 3 hours per week. There are jobs in the list that don’t need that much time. So you are encouraged to take more than just one job.
Roles & Responsibilities:
Here are the Jobs I think need to be done to maintain everything and push it further (better names would be cool). If we don’t find someone for every job right now, this is not a problem, not every job is critical.
Extra jobs for extra projects and ideas can be added all the time.
BoST Call Management
Set up the calls and topic for it. Invite to the calls. Set a basic agenda for it. Make sure there is a documenter and moderator for each call. Welcome new people to the calls. | Done by: @Silvia | @JuliaP MANAGEMENT TOPIC
Make sure the To-Do-List and Readme is in order and see if everything runs smoothly. | Done by: @Lars2i | MANAGEMENT TOPIC
Take care of incoming events, add them to the system (website and city categories), help them with their topic and OSCEdays TV (a way let connect events to each other via video/soon). If there is time: try to get new local events going. | Done by: @nicustasia (I guess, support is needed) | MANAGEMENT TOPIC
Support and assist the development of new ACTIONS and moderate the work with existing ACTIONS. If there is time, try to find and encourage new ACTION protocl authors. | Done by: @Silvia @Lars2i @jose.urra86 | MANAGEMENT TOPIC
COMMUNICATION CHAT! – Communication is divided into many jobs because there are different channels. How to make sure people know what is going on in other channels? I propose A CHAT for the communication category and group: Whenever someone is posting something in one channel they also post to the CHAT so the others don’t miss it. The CHAT can also be used to ask people with communication jobs to communicate something.
Make sure the communication category is in order and the communication jobs play well together and are well documented. Moderate the chat. Take care of unexpected things. | Done by: @_ | MANAGEMENT TOPIC
Facebook Group Manager
Maintaining the Facebook Goup, add new members, delete spam, post news etc. | Done by: @seigorobinson | MANAGEMENT TOPIC
Send tweets, post news, react to @replys, retweet some #OSCEdays tweets, follow people.| Done by: @RicardoRug @Lars2i | MANAGEMENT TOPIC
Compose Newsletters and send them out. | Done by: @sharmarval | MANAGEMENT TOPIC
Press Collection & Contact
Collect articles about OSCEdays [LINK], reply to incoming media requests, try actively to get more articles out about OSCEdays and its mission.| Done by: @_ @sharmarval | MANAGEMENT TOPIC
Post news into the Linked-In group, moderate requests and so on. | Done by: @_Silvia | MANAGEMENT TOPIC
Post News in the google plus group, moderate requests and so on. | Done by: @Silvia | MANAGEMENT TOPIC
Everyone in BoST should give talks and workshops about OSCEdays. The keynotes manager job is about facilitating this by collecting created slide decks in one spot for all of us to use (like this one or this one), by building further the collection of talks given, find out about opportunities to talk – and motivate BoST and other community members that are geographically close to apply for a talk. Generally make sure there are talks about OSCEdays and that they are documented. | Done by: @_Silvia | MANAGEMENT TOPIC
Write and post Blogposts – or try to motivate people to do it – inside and outside of BoST. Moderate incoming Blogposts. | Done by: @_ | MANAGEMENT TOPIC
PARTNERSHIP & FUNDING
For this group/kind of activities I suggest to have a new public category called ‘Pblc Partnership & Funding’. There we can share and discuss openly possibilities. The hidden ‘Funding’ category will remain intact for discussions that involve private or sensitive data about possible partners we can’t publish before they give a green light.
Grants – Funding
Spot funding possibilities like grants, prizes, fellowships and report them as opportunities to BoST & community. When there is something that looks promising try to build a group interested in creating a proposal. | Done by: @Qing | MANAGEMENT TOPIC
Partners – Funding
Try to build relationships to other organizations like foundations or companies that could amongst other things help to fund OSCEdays activities. | Done by: @Lars @Silvia @Frans @Qing | MANAGEMENT TOPIC
Try to find partner organisations like NGOs, universities, companies and so on for shared projects and synergies. Invite them to run an event for example. Make them aware of the opportunities OSCEdays offers. Grow the network. | Done by: @nicustasia @Qing | MANAGEMENT TOPIC
Tech Infrastructure Overview
Keep an overview about the whole IT infrastructure. Make sure people working on the different parts of it collaborate. And make sure everything is paid for. | Done by: @Lars2i + (Support needed) | MANAGEMENT TOPIC
Forum – Manager
Update the discourse (forum), make sure it runs and is paid for. Make sure there is a publicly downloadable backup version of it. | Done by: @_ | MANAGEMENT TOPIC
Website – Manager
Make sure the website runs and there is a backup and everyone who needs access has access and people who should not have access anymore have not (every user account is an extra risk for security). | Done by: @Lars2i @jose.urra86 | MANAGEMENT TOPIC
OwnCloud – Manager
Manage & maintain the OwnCloud. | Done by: @_ | MANAGEMENT TOPIC
Pad – Manager
Manage & maintain the OSCEdays Pad. | Done by: @_ | MANAGEMENT TOPIC
CONTENT & PROJECT CREATION
Here is room for jobs that are attached to special projects, for example on content creation (Like the OPEN HOUSE project for example). Those jobs can be temporarily. Everyone is invited to add projects and run activities under the umbrella of OSCEdays, not just BoST. Interested, have an idea? Just post a comment. @Silvia @transitionmaike
OSCEdays-DIF-Labs Nov. 2016
Build and run online infrastructure and communicate the event to the community, BoST and DIF. Facilitate a lab process. | Done by: @Lars2i & @Frans | MANAGEMENT TOPIC