PHYSICAL BoST Meeting 2017 – Planning

[Lars2i]

On November 14, 2016 we started to discuss this:

[BoST Call, Nov 14, 7 pm GMT] - 2016/2017 - General Call #4

5 Physical Meeting

A physical meeting would be great. But the one we had in Sep 2015 was already complicated and this was just people from the UK, Germany and France. Now we have Ricardo in South America, Stasia in China, Silvia in the US, Gien in South Africa and a bunch of people in different countries in Europe.

How to find a date and how to pay for the meeting? Seems very unlikely.

IDEA: When OSCEdays started the RFF reached out to it. They help projects that were founded online to have physical meetings, because physical meetings trigger a lot of energy. They paid for the first physical OSCEdays BoST meeting. They will not pay for us again but maybe we can find another organization willing to help out here. Travel costs are usually easier for foundations and so on to support than salary.

We could turn this into a project. We set a date for a physical meeting - let’s say for example for next June or July. We all reserve some time for it. And then try to get the funds for the meeting.

---

###Let’s continue the discussion here. Questions:

• Who would be in for such a meeting?
• How long should it be (3 days + arrival and leave?)
• Where should we do it?
• When is a good time - what can we reserve in our calendars? – June? Or July?

---

###Links

• First attempt in 2016 for a physical meeting.

[sharmarval]

I would like to do this, but I cannot join in June, so July is a better option.

[transitionmica]

it might be more attractive for sponsors to declare it “OSCE network conference” and try to include (at least invite) one person from each participating city (with a focus on those that are most active)

Purpose of such a conference would be to further develop

• the usability of the platform
• the participatory decision making structures within the network
• strategic planing of the next steps of OSCEdays development
• the strategic outreach to related organizations

[Silvia]

Latest agreement is to target March 2017 for the physical meeting/conference/unconference/get together/etc. It has to happen before OSCEdays in June 2017 and the sooner the better for our organizational needs.

Agreements

5. We need to choose a location to meet physically.
6. Deadline for the physical meeting should be lately on March to prepare the next summer OSCEdays.
   6.1) We need to find a location and/or place to host the event.
   6.2) This meeting is important also to find a structure for OSCE.

See notes from latest BoST call:

{BoST Call, Nov 28, 11 am GMT] - 2016-2017 - General Call #5

Open Conference Call of the OSCEdays Board Of Stewardship Meeting on Skype (Google hangout as back-up, link will be posted here). Please test before the call if your access to Skype works. In the call: Silvia, Lars, Frans, Maike, Jose Moderator: _Maike____ Scribe: ___Jose______ 1 Introduction Round [No new people] 2 DIF Collaboration Review How did it all work out? General impression: Not very much interaction between the DIF community and the OSCED community. Almost no comment or fe…

[sharmarval]

Update: This meeting has not been planned to happen in 2017 so the topics has been closed.