Gien: Gien from Cape Town. I can bring OSCE Days to Well Being Festival 2017 I am helping to organize at U of Pretoria next year
Maike: In Berlin. Met Lars offline. Part of Transition Movement and push idea of nutrient cycle. Open sourcing knowledge on this.
Paul Bristow: I’ve consulted for 25 years. OS hacker space in Geneva founder and innovation lab founder - working on circular economy.
Seigo: Attended London OSCE Days and setup Cambridge. Head up circular economy dept of firm. Head of manuf reuse. Know euro folks in cir economy but I’m keen to learn OS. Received WInston Churchill grant to study circ economy pricniples applied to social issues.
Sylvia: Local organizer in indiana. Delighted to be part of OSCE Days Manuf eng by trade so interested in industry applications. Same approach as Seigo - grass root level, local scale, less at corporate level. The work we are doing will make these two concepts successful.
Lars: Lot more people on BOST but some not here. Lets go to agenda
2 Bank and Accounts
Association setup. We had founding meeting but made mistake in statutes. Have to do it again. We got little funding last year so decided to divert to future when we have a large sum of money. This is why we have to close down our bank account. What do we do with the money in the account? We had paypal account as well on page. I read they never work and this was our experience. We didn’t get any donations. I suggest we remove it. Any feedback?
M: Any oustanding costs?
L: None. Paypal is free
M: If it doesn’t cost us anything, what can we do to make it work? We can just leave it for now.
L: agreed. 3rd thing. More hosting invoices coming in. 250 Eu. Forum: pay monthly 10 Euros. How? I have been paying personally but would like to use OSCE Days money. I suggest we make Yanosh transfer all money to paypal then to my paypal which i only use for OSCE days and we can pay for the next 3 years. I can do all accounting transparently on funding category and give 1 or 2 BOST members access to my paypal account for transparency.
G: I’m fine with it.
M: What is difference between OSCE Days and your paypal?
L: Problem is that if you don’t have bank acct attached to paypal, you have problems.
M: They allow but it’s useless because hard to get money into the account. Bank doesn’t accept anymore?
L: because there’s no legal entity behind it
Seigo: Donation button: When they work, there is call-to-action. Like wikipedia one week ask. So we can do a call to action and that’s when it would be used.
M: Techinically doesn’t work?
L: Technically it works, but nobody gives unless you have a call-to-action.
M: It’s not prominent in forum
L: It’s not in forum, it’s on the website
M: It skipped my attention. That could be the reason why it doesn’t work
P: It looks like it’s in the top menu so may be missed
L: So keep it but place more prominent
P: Yes, right hand corner where preferences are. then they will see it.
M: People need to know how much is there and how much is needed. That’s more encouraging rather than random donation. For current expenditure, you should not pay out of your own pocket.
L: Future website and also on forum for button placement
M: It would be advantagous to be transparent about what our costs are and what it’s being used for. If 700 Euro lasts 3 years, they can see we are frugal
P: We can make it simple: It costs us X Euros to run the website. Then you know how much is needed.
L: I like these ideas. Let’s have more discussion around these suggestions
P: It’s part of the renewal of OSCE Days: what should legal entity be, etc…
We were approached by EMF on DIF They asked us to run DIF labs for them. We said yes, but only if you have a budget for us. There’s a proposal in the agenda. We said 25K euros. They said they didn’t plan for that. They said send to them. They are processing. We sent last thu and he was at conference. Joe has to check with others. I suggest we wait 2 or 3 days and ask for conclusions.
S: They got well itemized list. Maybe they have somebody who can donate space. They have networks so may have in kind contributions. We didn’t think about the minimum we would accept. We started with high but didn’t think about the minimum. Maybe we need to think about this.
M: Where is this?
L: I just posted in skype. There’s one hidden category only visible to BOST.
M: It says I have no access because I’m not a member yet. How did you arrive at this number?
L: Johnny suggested we go high. This concept requries a lot of work and reflects peple doing this work paid. It’s in the chat now.
M: So it’s to pay for people’s time and effort
L: yes, and includes one event…could be in Berlin. Also includes travel budget so we can have a physical meeting with the international team. This travel cost is the majority of the cost.
M: If we do in Berlin, we can host our guests for free. I can host 8 people in Transition Space.
S: Great. One more problem. Joe promised he would give us a budget but he did not do this. We have no idea what they were thinking of. If they thought 2K euro and we are thinking 25K euro, then it’s not feasible.
L: We should have asked
Seigo: they are not always clear. They probably see OSCE Days as useful outsourcing. They are probably surprised. Probably come back with a reduced value.
L Johnny said they have funds
Seigo: but they are also tight
L: Let’s assume there’s a budget. We have to create a budget allocation process. Who will do the work, at what cost…so it doesn’t look like BOST is keeping all the money. How do we make decisions and involve people in this. I haven’t thought about this yet, but time has come.
M: We had it once before when you put up a Job description when we had money to pay someone. It’s important to put out a proper job description and they have to provide CV, references that can be confirmed. Then it’s transparent.
L: Agreed. QUestion is who makes the final decision and why.
Seigo: BOST group members may want to apply for this and be excluded from decision process.
M: Should be made clear that next round of BOST elections, this is one of the jobs BOST duties
L: Right now, we have no clear guidelines on who is on BOST
S: Not quite. We agreed that Sept 30 we stop informal BOST and then after this, we have new BOST, open to everyone
M: We have no mechanism that this BOST was representative to be on board when we already have two Berlin members already and would weight Berlin more than others.
S: That shouldn’t be a reason. We need active people. Will we have right geographic rep? Maybe not? But we are pretty good right now. We don’t have anyone from South America but we are pretty well covered. Also Berlin is very active node so shouldn’t surprise anybody that there is more rep
L I see same way
M: BOST is natural place to decide these things. ONce we publish they next BOST is for giving out money for events, we should do that before we clse the list so people are aware what is involved. Give people time to decide if they want to participate.
Seigo: We are meant to be discussing DIF proposal. If accepted,t his vehicle has to come up with selection critieria in a month. Might be good to determine who how when if green light was given tomorrow.
L: True. we had to decide quickly. If we make mistake now, it could be a big problem. So far, it’s volunteer. Soon as you put in lots of money, we have to be careful. Who calls the shot on this. So it doesn’t look to outside world that someone joins and they have access to the funds.
M: If people can join the calls like I did today, there’s the inner circle then you have visitors who can influence the debate but we need to have clarity who is on the board and the others can join in and discuss but the decision is made by people who know the whole process know more of the background so can’t go for any whim someone brings in. It’s difficult to give everyone the same vote at times. With paypal, was easy to explain but sometimes it’s not that easy.
P: One way to handle this: have mutliple levels; BOST people have responsibilites for managing. Tasks outside of that are circulated amongst members. 1st level doing day to day basis, then members, then go outside. Make transparent rules clear upfront. If there is money coming in then…Then you can choose to participate or not. BOST needs to decide the rules and make clear and transparent. Need to create a biz model canvas of funding. Make as a association, NPO or something else but has to be totally clear.
M: For current situation, create a topic for job description for the event. Anyone in community can comment on it. So not BOST making opaque rules, but an open discussion about what kinds of jobs can be set up first if we want to run professionally. Someone should be doing as a paid job and it is in the job description.
P: Don’t need to give huge time. If they don’t respond in 3 days they won’t.
M: It’s to show them transparently
S: It already is except of funding issues because we dont’ have a clear legal structure. Our conversation today will be avail to everyone. It’s a way to test who is continuously interested, not just June. Everything we discuss is available for everyone.
M: The more transparent we make it, the less it looks like we are making jobs for ourselves
Seigo: I sit on a few boards. there’s a clear tension now that it’s in formative stages and will be blurry lines. In medium or longer term, whatever this forum becomes - land in sand - we cannot do paid work - if that is ultimate goal, in near term, people here can apply for these jobs
L We said this for organization we said all voluntary. ONce there is a budget, we make it transparent, put out clear job descriptions and decide. We need to start in future.