Sil
Jose
Seigo
Sharon
GIen
Lars
Marmenu
3.1: BOST ROLES
Sil:
Lots of roles that don’t have a backup.
One role that is open is communication head. That is problematic
Jose is working with Lars for Website management. But not having backups is a problem.
Sh:
It is. We need at least 2 people for any activity.
Sil:
We won’t solve today but should remind people to volunteer. Some roles like infrastructure are important. Now that Jose is working with Lars, I am confident we won’t fall through. That is really technical expertise that we cannot miss. Let’s keep on agenda until critical roles and backups are filled.
Sh:
Agreed.
3.2 COMMUNICATIONS
Sil:
Everyone is spreading the event
Sh:
Have many people signed up at this stage?
Sil:
Pretty quick. This means people are signing up right away.
Seigo:
Do we have access to EMF newsletter? They have good coverage. Maybe we can ask Joe?
Sh:
Makes sense. I think he is quite supportive of us.
Sil:
WHo will ask him?
Sh:
Who was in touich with him? Lars and Franz?
Sil:
Yes.
Seigo:
If it hasn’t been done by next call, I’ll do it.
3.3 Global event 8 - 12 June 2017 - update
Sil: Haven’t seen anything on onboarding. We all need to do onboarding of new cities. I haven’t seen any requests for that.
Seig:
Can we record one youtube video to answer most of the questions. Open source video - i played at Cambridge event - that was useful. 80 cities - that will take up a lot of time.
Sil:
Not every city is new. Our experience is that new local organizers need personal attention, even if they don’t pan out. We did lots of onboarding last year but many couldn’t get an event up.
Seig:
Vetting process for new cities - I spoke to Lars about it when setting up Cambridge event. Right now I can’t set that info up for other cities.
Sil:
I think Lars can show you. He sets up pw.
Seig:
Are we continuing with that so not spreading out.
Sil:
My question is how many of these pages are being used? Many are setup and not being used.
Sh:
Many pages setup but not used
Sil:
So maybe we need some cleanup.We haven’t thought about deleting anything yet but it’s getting overwhelming. Hard to distinguiish between what is useful and what is idle. Maybe Sept after 2017 event, we can see which pages are idle and give notice to owners.
G:
Instead of deleting, how about the ones that are active show up but the inactive ones don’t.
Sil:
How about talking to people who committed to an event but didn’t organize one. How can we help them? Or consolidate?
G: What about we have an OSCE Days 1 page communications that uni’s can be organizers
Jose: We want to develop a social marketplace like an Uber or Airbnb but not capitalistic
SIl:
This is exactly what I am talking about. We develop concrete project out of this.
Jose: I talked to fellow who build these design tools with Setcho
Also I am meeting with Marcin tomorrow. They don’t have this platform so I think we can help him.
Sil:
Invite him to one of our BoST calls - both of them.
We have as date to talk about long term plan - March 20. Gien already has many ideas and suggestions for our outlook for the next 5 years. What are the main projects…like social enterprise like you mentioned.
Sh:
On that note, Jose sent private mail about strategy. I commented that there was this strategy doc we started but never finished. I will send to you. It needs some work. BUt it’s a starting point>
Sil:
GIen, can you open new topic: Strategic framework or 5 year road map and collect everyone’s ideas and add this new big project. What we see as major outcome is global social enterprise.
Jose:
There’s interesting things on open enterprise model - a manifesto already. There are many things that are foundational like Gien showing about the model. We should definitely use them with more purpose and translate. We have all the raw material to do that.
Sil
And it’s longer conversation on formal structure for our organization. So this is a good one.
JOse: I have economically viable, doesn’t have to be commercial in traditional sense.
Sil
We should be open to new collaborations but if someone is reluctant, we don’t spend energy.
Sh:
Agreed
G: I will open strategic framework.
Sil:
It’s very exciting to see that what was planned in the beginning is coming back to
Gien:
I won’t be avail on Mar 20. Traveling!
Sil
Let’s do it April 3, 2017 11am
Jose:
240 EU for webhosting
Sil:
We should start formatting for salary needs?
Jose:
Can we have a group dedicated to that? I can help but I don’t know what needs to go there.
Sil:
Did you get budget from Jamie?
Jose:
No
Lars:
Jakarta, Tehran and Dubai are new cities - same group that organized 2 events last year. This year they want to expand to Tehran.
Sil:
Onboarding new cities. I haven’t seen any requests for that. Are we ready for each of for onboarding?
Lars:
We have 4 cities now. They created topic on the forum. Super easy to handle.
Sil:
We also spoke about how people use their pages and not leave it idle. In Sept, we try to put at the bottom some of the pages that are idle. We discussed the idea of cities that could not organize events.
Lars:
I don’t expect higher than 73. Everyone who uses forum is interested they want to do something. Best case maybe 20 or 15. I want to go for quality this year.
Sil:
No onboarding then…self-help. But worthwhile talking to the cities that went idle to see what problem was. We want to see continuity. We want to see build up, not a one off.
G:
I think we need to encourage people to have sustainable projects that go all year round.
3.4 FUNDING
Lars:
Carpet maker is interested. Deadline is April for this grant. Patagonia.
Seig:
Who do you know at Interface
Lars:
Great! Soon as Jaimie gets me in touch. You can try to intervene if you think it’s worth.
Sil:
We’ll refresh last years funding spreadsheet? We make a tab for 2017.
Lars:
To be honest, for sponsorship…almost impossible for decentralized event. Jamie worked hard and didn’t manage to get anything. Maybe we should learn this lesson and don’t waste too much time if we don’t have contact who is really promising.
Sh:
In Berlin, you, me and Mica spoke about this. We learned some lessons and risk forgetting them. I haven’t been in call last few weeks but I thought we invest more in content.
Sil:
I still think at local events. We get Interface contacts in France and make that contact. Expectation that funding will be shared with global organization.