We discuss this in the BoST meeting on March 28.
Here is the introduction about the problem and options. See minutes of the call to find out about the outcome:
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##3 Founding delayed: What to do? First members gathering vs. new founding meeting.
As written here in a comment we got feedback from the court. They demand that we add something to our statutes. I made a mistake and not copy to the statutes how members can leave the association m( - very sorry for that. They demand that we have a members gathering to make the change. We have two options now.
###OPTION A. Members Gathering
Problems with this:
- according to our statutes this is a very long process. 8 weeks from announcement to actual decisions plus 6 weeks till all the decisions are legally fix.
- It would take a lot of energy to set up the complex online voting process / it would overlap in time and compete in attention with the event.
- Initially was planned to have the first gathering after the event - as a way to keep the community involved and invent the whole thing.
###OPTION B. We found again.
We just do a new founding meeting. This we can do immediately. Because we are not bound to the 8 week rule.
- Problem is, it would cost us ca 150 Euro extra. (yes, and a new founding meeting, but this is not too complicated.)
###What to do?
@djcoco suggested to go with the members gathering. Because we are already half through the door. The members thing was the only change the court demanded. And maybe next time, when we found again, they find something new . . .
They gave us 3 months to do the change. Which is impossible because 8 weeks plus 6 weeks - is already 3 months . . .
What do you think? I’d suggest I call the court and ask if they are ok with giving us 6/7 months to do the change. Then we can still have it after the event and as a way to involve the community. But then the first inline process would already include something strange, complex and unappealing like a small change to the statutes . . . s**** 
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###OUTCOME
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We discussed this briefly and after a short discussion we decided to go with Option B - do a new founding meeting. @cameralibre,@technicalnature, @Melanie_Tan, @JuliaP voted or Option B. @Gien @Lars2i no vote.
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